The budget is here to help everyone plan both the regions and the council.
Therefore, it is helpful to think of the budget as your "notes about
the future." Specifically, it is a good idea to immediately put things
into the budget when they are approved. This way you can see reports of
how much money you have left to allocate. When spending happens you’ll
be able to see if the budgets were accurate and if there is any overage
Here is an example, Using LATAM and some ficticious numbers:
~ every 2 years
The entry above divides the LATAM budget into quarterly budgets.
Each quarter is broken down as follows
~ every 2 years
LATAM:Q1:UNSACC LinuxPlaya -$606
LATAM:Q1:CryptoRave -$0 ; event cancelled
LATAM:Q1:SASO Conf -$1000 ; we usually do this - not yet approved
||This line has no amount because it is automatically calculated (or elided). This line is Q1 because the quarter has not yet ended and we want to keep any remaining budget in the quarter. See below for more details.
Here we have broken down a single budget quarter. Three events have
been voted on and approved by the LATAM ambassadors. These are UNSACC
LinuxPlaya, Cs50xni, and Flisol.
CryptoRave was originally approved (or considered) but then the event
got canceled or we decided not to participate. Leaving the note here
like this makes it easy to remember the event in the future or in next
SASO Conf is an event that LATAM has traditionally done. When the yearly
planning was done a tentative $1000 was going to be used for this event.
This event isn’t approved yet and hasn’t got a LATAM sponsor. It exists
in this entry as a planning reminder. If the LATAM ambassadors start to
run out of money making decisions on these kinds of events can help make
decision about what trade-offs to make or whether to ask for more money.